There’s work that needs to be done on your fire protection system and a contractor that needs to be hired. In addition to all of the projects you’re working on now, you need to draft a fire protection statement of work. This can seem like a daunting task even to the most experienced writer. In order to simplify this process, we spoke to a few experienced writers and assembled a list of some of the essential items to include in your fire protection statement of work.
Fire Protection Scope of Work/Services Provided
In the fire protection scope of work include a brief overview of the work and what codes the fire protection contractor must follow. If it’s available, provide the contractor with an inventory of the equipment they’ll need to service. Contact your local authority having jurisdiction to confirm which codes are applicable to the fire protection systems in your facility. Also, find out the specific code edition to follow. If the authority having jurisdiction has certain service frequencies that differ from the code specify those amendments. Then the fire protection contractor is aware of the requirements.
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Provide an Accurate Fire Protection System Inventory of Equipment
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Correct Code Reference
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Fire Protection System Service Frequencies
Submittals
There are two items to never assume from a contractor. First, that they have adequate insurance to cover damages. Secondly, the company who holds the contract will self-perform the work. Obtaining a certificate of insurance ensures they have coverage to repair any damages that may occur. A subcontracting clause enables you to state the percentage of subcontracting that’s permitted. In the fire protection statement of work, require that the company submit information about the subcontractor.
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Evidence of Insurance
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Subcontracting Clause
Experience and Technical
Make sure the company and its technicians have technical expertise and a plan on how they’ll perform fire protection system services at your facility. Prepare a list of the certifications technicians must have in the statement of work. Examples of certifications to include are National Institute for Certification in Engineering Technologies (NICET), National Association of Fire Equipment Distributors (NAFED), factory training and manufacturer. For standard fire protection services, a NICET II certification will suffice, but when in doubt ask an expert. Another certification to require is that at least one person holds an Army Corp Quality Control Certificate. In order to ensure technicians meet these qualifications, the contractor should submit the list of technicians who will perform the services and copies of their NICET and NAFED certifications.
The contractor needs to show how they plan to complete the work and similar projects they’ve worked on. Have the company submit a quality control plan so you’ll know how they’ll meet or exceed quality standards. Additionally, a sample of their report will allow you to confirm that the content provided will meet your in-house, insurers, and authority having jurisdictions documentation requirements. Lastly, a detailed description of the work the company has completed, the point of contacts information, and the size of the project shows whether they’re a competent contractor.
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Industry Certifications
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Army Corp Quality Control Certificate and Quality Control Plan
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Fire Protection Service Sample Reports
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Past Performance Requirements
Evaluation
The evaluation criteria for a proposal explains to companies how you’ll determine the basis for the award. This clearly states what factors are the most critical in the proposal. It also validates the decision for the award if a company protests your decision. Here are some tips on how to select the best fire protection service contractor.
10. Evaluation Criteria for Proposal
This checklist has some of the top items to include in a fire protection statement of work. It should provide you with a good place to start and help to make the process of drafting a statement of work a little less overwhelming.
Categorized in: Fire Alarms, Fire Damper, Fire Pumps, Fire Sprinklers, Fire Suppression, General